• Obtaining work with BMW

    How to find out if work is available

    The best way to find out about upcoming projects is to register on, and periodically check TendersWA. Checking the site regularly is a great way to ensure you see advertised tenders, which will typically include most works contracts over $250,000. By registering as a supplier and nominating to receive email alerts you will be also be notified of any upcoming work as it is advertised. An ‘early tender advice’ is often also released on TendersWA for advance notice that an open process is about to start.

    Interested parties can also check the Department of Finance’s Upcoming capital works projects web page, which lists publicly announced projects expected to be tendered for construction within the next 18 months. The information in the table is updated quarterly and is indicative only and not exhaustive, and is not an invitation to tender.

    Send any queries about the table listing of publicly announced projects, to Building Management and Works' (BMW) Industry Liaison team:

    Email: BMWindustryliaison@finance.wa.gov.au
    Phone: (08) 6551 1888

    Contractors may also wish to check the websites of other agencies that BMW provides building services for, including: the Department of Health, the Department of Education, Western Australia Police, or refer to budget statements or Ministerial announcements, which are also good sources of information.

    How BMW approaches the market

    BMW will determine the appropriate method for approaching the market based on the value and risk of the contract.  In the first instance, BMW will consider whether there are any panels (sometimes called standing offers) that cover the works being procured. If there are, in most cases BMW will use the panel. If not, BMW will make a ‘fresh’ approach to the market.

    When approaching the market for the first time, the typical methods used include:

    • direct purchasing
    • obtaining verbal quotes
    • obtaining written quotes
    • going to open tender:
      • using a single stage tender process
      • using a two stage tender process, which involves an expression of interest, then a request for tender to those firms which were shortlisted.

    How to submit a competitive tender to gain work with BMW

    • Submit a bid for tender by the due date and time
    • Submit a complete tender addressing all the requirements contained in the request document released by BMW
    • In most cases, for contracts over $500,000:
      • businesses need to be prequalified (a process by which BMW will assess the business’s technical and financial capacity to fulfill construction contracts)
      • businesses need to meet our financial requirements, which means the business will be subject to a Business Risk Assessment
      • businesses need to be a registered builder.
    • Understand BMW's policies and preferences that guide BMW's procurement decision making processes.

    If a tenderer is unsuccessful and wants to know why, they may ask the project manager for a debrief.

    For additional tendering tips and information on tender lodgement, please refer to our tendering information page.

    How BMW evaluates tenders

    There are three main guiding principles that BMW operates within when evaluating tenders.

    • BMW considers a variety of factors when making decisions. The lowest priced conforming bid may often be the best value for money, but not always and other non-cost factors are also taken into consideration.
    • BMW makes decisions so that suppliers have fair and equitable access to opportunities.
    • BMW acts in a way that is ethical, honest and fair; and is able to publicly account for all decisions.

    BMW aims to ensure that tenderers are kept informed of the progress of their submission at key stages of the tender evaluation process. Tenderers can expect to receive updates on the status of their tender when, or if, it is deemed non-compliant, undergoing further assessment, placed on hold, no longer undergoing further assessment, and when the contract is awarded. In addition, the Department will publish tendered prices for most works contracts over $150,000 within 10 days of the close of tender.

    For more information on how tenders are evaluated, read the Bulletin – tender evaluation and contract award.

    Occupational Safety and Health Policy

    The Department of Finance has developed an Occupational Safety and Health Policy for Building Management and Works projects, reflecting the Department’s commitment to the safety and health of contractors and consultants working on government projects.