• Obtaining work with BMW

    How to find out if work is available

    The best way to find out about upcoming projects is to register on, and periodically check TendersWA. Checking the site regularly is a great way to ensure you see advertised tenders, which will typically include most works contracts over $250,000. By registering as a supplier and nominating to receive email alerts you will be also be notified of any upcoming work as it is advertised. An ‘early tender advice’ is often also released on TendersWA for advance notice that an open process is about to start.

    Interested parties can also check the Department of Finance’s Upcoming capital works projects web page, which lists publicly announced projects expected to be tendered for construction within the next 18 months. The information in the table is updated quarterly and is indicative only and not exhaustive, and is not an invitation to tender.

    Send any queries about the table listing of publicly announced projects, to Building Management and Works' (BMW) Industry Liaison team:

    Email: BMWindustryliaison@finance.wa.gov.au
    Phone: (08) 6551 1888

    Contractors may also wish to check the websites of other agencies that BMW provides building services for, including: the Department of Health, the Department of Education, Western Australia Police, or refer to budget statements or Ministerial announcements, which are also good sources of information.

    How BMW approaches the market

    BMW will determine the appropriate method for approaching the market based on the value and risk of the contract.  In the first instance, BMW will consider whether there are any panels (sometimes called standing offers) that cover the works being procured. If there are, in most cases BMW will use the panel. If not, BMW will make a ‘fresh’ approach to the market.

    When approaching the market, the typical methods used include:

    • direct purchasing
    • obtaining verbal quotes
    • obtaining written quotes
    • going to open tender:
      • using a single stage tender process
      • using a two stage tender process, which involves an expression of interest, then a request for tender to those firms which were shortlisted.

    How to submit a competitive tender to gain work with BMW

    • Submit a bid for tender by the due date and time
    • Submit a complete tender addressing all the requirements contained in the request document released by BMW
    • In most cases, for contracts over $500,000, businesses need to:
      • be prequalified (a process by which BMW will assess the business’s technical and financial capacity to fulfill construction contracts)
      • meet our financial requirements, which means the business will be subject to a Business Risk Assessment
      • be a registered builder.
    • Understand BMW's policies and preferences that guide BMW's procurement decision making processes.

    If a tenderer is unsuccessful and wants to know why, they may ask the project manager for a debrief.

    How BMW evaluates tenders

    There are three main guiding principles that BMW operates within when evaluating tenders.

    • In determining the best value for money, both cost and non-cost factors are taken into consideration..
    • Suppliers have fair and equitable access to opportunities.
    • BMW acts in a way that is ethical, honest and fair; and is able to publicly account for all decisions.

    BMW aims to ensure that tenderers are kept informed of the progress of their submission at key stages of the tender evaluation process. Tenderers can expect to receive updates on the status of their tender when, or if, it is deemed non-compliant, undergoing further assessment, placed on hold, no longer undergoing further assessment, and when the contract is awarded.

    Publication of tender prices

    BMW will separately publish tendered prices for most works contracts over $250,000 approximately three days after a tender closes. To ensure confidentiality:

    • the prices are published in order from lowest to highest
    • tenderers' names are published in alphabetical order
    • BMW may deem it appropriate to not publish prices such as where it may risk breaching the confidentiality of tenderers