• How do I buy from an Australian Disability Enterprise?

    Firstly, investigate if there are opportunities for Australian Disability Enterprises (ADEs) to supply goods and services to your agency. Don’t be afraid to think outside the square, ADEs are always looking to expand into new business areas.

    The flowchart below shows the steps to take when buying from an ADE.

     Flowchart - Buying from an ADE

    The flowchart explained

    Identify your requirement

    Identify your goods and services requirements early and clearly specify what you need.

    Contact Government Procurement

    Contact GP’s Social Procurement Initiatives team. They can advise you of ADE capabilities and put you in contact with the relevant ADE(s) to discuss your requirements, particularly if you have a goods or service that is not already offered. They can also provide procurement advice, guidance to achieve your outcomes, if necessary.

    Form a contract

    You will need to form a contract with the ADE. Before you do so, make sure it has the capacity and capability to meet your need and check that indicative pricing meets your budget.

    If the estimated cost of your purchase is up to and including $50,000, you can source directly from an ADE, as long as you follow your agency’s internal procurement requirements.

    If the estimated cost is over $50,000, internally document and justify the use of the exemption from the minimum requirements of the Open and Effective Competition policy before forming a contract.

    Where the estimated cost exceeds $50,000 you are required to form a written contract, Department of Finance has templates to assist in contract formation and vary depending on contract value. 

    The following templates are available; 

     

    • Verbal Quotation or Request for Quote <$50,000
    • Request for Quote >$50,000 < $250,000
    • Request for Tender > $250,000
    • Award Letters

     

    In the process, make sure to check your agency’s internal procurement guidelines.

    Once you receive the offer, evaluate it. Take into account value for money of cost and non-cost factors, including social outcomes.

    Complete an evaluation report and recommendation, and have it approved by the Accountable Authority within your agency.

    It is the responsibility of the Accountable Authority to develop and manage the contract. GP’s Agency Procurement Support team can help if you have specific queries.

    Exemptions from Open and Effective Competition Policy

    Please note, to further streamline the process, it is no longer required to request advice or approval from the Department of Finance, regardless of value, when seeking an exemption from the minimum requirements of the Open and Effective Competition Policy and the use of mandatory Common Use Arrangements.

    To exercise the exemption from the minimum requirements of the Open and Effective Competition policy:

    Internally document and justify the use of an Australian Disability Enterprise 

    1. Obtain approval from the Accountable Authority within your agency.
    2. Once granted, record and document justification and approval on file.

    What's next?

    For your next step, go to What’s on offer?  

    Once you have decided what to procure from an ADE, go to Connect with an ADE.

    More information is available on the Resources page.