• WA P-Card

    P-Card benefits are being embraced by agencies as the number of active P-Cards has grown from 11,500 five years ago to just under 24,000 today.

    The increase is not only in cards, but also in spend and transactions.

    Government Procurement Executive Director Rod Alderton can see why agencies are adopting the P-Card and its associated management system.

    “Cards are fee-free, simple to introduce and to operate,” he said.

    “The P-Card system provides an excellent audit trail and it is easy to track spending to an individual.

    “Card limits can be set, as well as restrictions on particular merchant codes so that cards can be used only for specific, approved purchases.

    “All these benefits play a part for agencies in implementing the P-Card.”

    While the benefits may be clear, there is always the potential for misuse of the P-Card and the increase in cards by the Public Sector increases the potential risk.

    P-Cards are now being used for a breadth of goods and services, with travel related expenses becoming a smaller portion of spend. Agencies must ensure that adequate controls, limits and a thorough monitoring function are in place as they’re vital for agencies to manage misuse.

    “It’s important for agencies not only to have the appropriate policies and procedures in place, but for the staff to understand them, as this is crucial in reducing misuse.”

    “There are clear guidelines to which agencies must adhere.

    “There is also a Best Practice guide available to assist agencies follow these procedures and use their cards efficiently.”

    The Government Purchasing Card can efficiently manage the spend of agencies while offering a fast and effective way to pay suppliers.

    Ensuring that all staff with a P-Card understand their role and responsibilities is key to ensuring the cards are not misused.

    If you have any queries around the P-Card, limits, policies or best practice, please contact Contract Manager Stephen Metaxas on Stephen.metaxas@finance.wa.gov.au.

    Published date: 13 December 2013