• Annual Reconciliation

     

    What is annual reconciliation?

    How does it affect me?

    What do I have to do?

    What is the due date to submit all the required wage details?

    Do I still need to lodge the June return?

    How do I adjust my previous returns?

    Who needs to lodge Australian taxable wages details?

    How do I lodge my Australian taxable wages details?

    When will the option to lodge Australian taxable wages be available?

    What happens if I do not lodge the Australian taxable wages details?

    How do I access my Revenue Online account?

    What happens after I have submitted all the required wages information?

    Any other enquiries?

     

    What is annual reconciliation?

    Annual reconciliation is the process of finalising your payroll tax returns, determining your actual deductable amount, and calculating the total payroll tax payable for the financial year. This process is completed by the Office of State Revenue (OSR) on your behalf after you have submitted all the required wages information, including your group’s Australian taxable wages if applicable.

     

    How does it affect me?

    The OSR allocates an estimated threshold amount based on your, or your group’s, previous financial year’s actual wages. The estimated threshold is then used in monthly or quarterly returns.

    • If you are an interstate non-group employer, the estimated threshold amount is allocated to your monthly or quarterly returns during the financial year.
    • If you are grouped for payroll tax, the estimated threshold amount is allocated only to the monthly or quarterly returns of the Designated Group Employer (DGE) during the financial year. Members of the group are not allocated an estimated threshold in their monthly or quarterly returns. At annual reconciliation, any actual threshold amount unused by the DGE is allocated to other members of the group on a pro rata basis.

    At annual reconciliation, an actual threshold amount is calculated using actual total WA and Australian taxable wages. The credit or debit amount resulting from the annual reconciliation is due to the difference between the estimated and actual threshold amounts.

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    What do I have to do?

    Depending on -

    • your return frequency; and
    • your grouping status; and
    • whether you employ in WA only, or in multiple jurisdictions,

    you will be required to -

    • lodge the June return (monthly, quarterly, or annual return) with payment through Revenue Online (ROL)
    • make any necessary adjustments to previous monthly or quarterly returns, and
    • lodge the Australian taxable wages information, if applicable.

    These tasks must be completed using your ROL account by 21 July.

    Please contact the Office of State Revenue if you need to confirm your payroll tax registration details such as return frequency, employer location, or grouping status.

     

    What is the due date to submit all the required wage details?

    The due date for submitting all the required wage details or to modify previously declared wages for the financial year is 21 July of the year immediately following the year to which the wage details relate.

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    Do I still need to lodge the June return?

    Yes. The June return is separate to the annual reconciliation. You should lodge the June return with payment by 21 July to avoid imposition of penalties.

     

    How do I adjust my previous returns?

    Once you have accessed your ROL account, you can view/modify wages by selecting 'Modify Return' from the left hand menu.

    The option to adjust the wage details declared will be available until the financial year has been reconciled by the OSR.

     

    Who needs to lodge Australian taxable wages details?

    You need to lodge Australian taxable wages details if you are -

    • an Interstate non-group employer
    • the Designated Group Employer (DGE) of an interstate group. The DGE is responsible for lodging the group’s Australian taxable wages on behalf of the group. This should be done after all group members have lodged all their annual returns and completed any necessary adjustments to their returns.

    'Australian taxable wages' is the total amount of taxable wages paid in all States and Territories including WA.

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    How do I lodge my Australian taxable wages details?

    Once you have accessed your ROL account, you can enter your Australian taxable wages details by selecting 'Australian Taxable Wages' from the left hand menu. Only an interstate non-group employer or the DGE of an interstate group has the option to lodge Australian taxable wages details in ROL.

    Australian taxable wages details can be entered and modified until the financial year has been reconciled by the OSR.

    You may save the Australian taxable wages information you have entered and complete the lodgment at a later date. However, please ensure that the information is completed and lodged by 21 July.

    Any Australian taxable wages information that is saved but not lodged will not be reconciled.

     

    When will the option to lodge Australian taxable wages be available?

    The option to lodge Australian taxable wages for the financial year will be available from 7 July of the following financial year.

     

    What happens if I do not lodge the Australian taxable wages details?

    Failure to lodge the Australian taxable wages by the due date will result in -

    • loss of actual threshold amount for this financial year; and
    • loss of estimated threshold amount for the next financial year (monthly/quarterly returns only).

    Loss of the threshold amount will result in higher amount of payroll tax being payable.

     

    How do I access my Revenue Online account?

    Go to the Revenue Online website and log in to your account with your assigned username.

    If you have forgotten your password, click on 'Forgotten your Password?' and enter the assigned username and registered email address.

    A temporary password will then be issued to that email address. If you think your email address may be incorrect, please contact the OSR on 08 9262 1300 or 1300 368 364 (country callers) for assistance.

    Passwords must be between 8-20 characters in length, must contain a combination of upper and lower case alpha characters and at least one numeric or special character. Please view the ROL password policy for more information.

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    What happens after I have submitted all the required wages information?

    The annual reconciliation process is completed by the OSR after you have submitted all the required wages information, including your group’s Australian taxable wages, if applicable.

    The annual reconciliation for the financial year is expected to be finalised in August of the following financial year.

    Any adjustments/calculations as a result of annual reconciliation will be available on the Assessment Advice provided in September.

    To view your Assessment Advice, please log into your ROL account and select 'Assessment Advice' from the left hand menu.

    Your Assessment Advice contains important information such as calculation of tax payable and the due date for payment of any additional payroll tax liabilities as a result of the annual reconciliation.

    Important note: All clients are advised to regularly check their Assessment Advice for any payroll tax liabilities that might be due for payment.

     

    Any other enquiries?

    For further information, please contact the Office of State Revenue.

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