Department of Finance

Obtaining work with BMW

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How to find out if work is available

The best way to find out about upcoming projects is to register on, and periodically check TendersWA. Checking the site regularly is a great way to ensure you see advertised tenders, which will typically include most works contracts over $250,000. By registering as a supplier and nominating to receive email alerts you will be also be notified of any upcoming work as it is advertised. An ‘early tender advice’ is often also released on TendersWA for advance notice that an open process is about to start.

Interested parties can also check the Department of Finance’s Upcoming capital works projects web page, which lists publicly announced projects expected to be tendered for construction within the next 18 months. The information in the table is updated quarterly and is indicative only and not exhaustive, and is not an invitation to tender.

Send any queries about the table listing of publicly announced projects, to Building Management and Works' (BMW) Industry Liaison team:

Phone: (08) 6551 1888

Contractors may also wish to check the websites of other agencies that BMW provides building services for, including: the Department of Health, the Department of Education, Western Australia Police, or refer to budget statements or Ministerial announcements, which are also good sources of information.

How BMW approaches the market

BMW will determine the appropriate method for approaching the market based on the value and risk of the contract.  In the first instance, BMW will consider whether there are any panels (sometimes called standing offers) that cover the works being procured. If there are, in most cases BMW will use the panel. If not, BMW will make a ‘fresh’ approach to the market.

When approaching the market, the typical methods used include:

  • direct purchasing
  • obtaining verbal quotes
  • obtaining written quotes
  • going to open tender:
    • using a single stage tender process
    • using a two stage tender process, which involves an expression of interest, then a request for tender to those firms which were shortlisted.

Use of qualitative criteria in BMW

The Department of Finance’s Building Management and Works (BMW) is broadening its commitment to identifying, and contracting with, quality suppliers by expanding the use of qualitative assessment in tender evaluation. BMW encourages all contractors to be aware of BMW’s increased use of qualitative assessment in request documents from May 2018.

Qualitative assessment provides a structured way for non-cost factors, such as past experience or the proposed team, to be considered alongside tender price in making the value for money decision. In BMW it is generally implemented through including evaluation criteria in request documents and requiring tenderers to describe how they meet those requirements.  BMW assesses the responses, allocates a score to each tenderer and considers the score and the tender price to determine the preferred tenderer.

Historically this approach has been used most often in two stage procurement processes (expression of interest followed by a request for tender) valued at over $6 million. From 1 May 2018, qualitative criteria will generally apply to:

  • construction contracts (with prequalification) valued above $1.5 million
  • construction contracts (without prequalification) valued above $500,000.

Where qualitative criteria apply the default approach will be to use a two-envelope tendering method. Responses to the qualitative criteria will be assessed and ranked before all price envelopes are opened. A value for money decision will then be made based on the quality offered that is relevant to the project at hand, and the price required to obtain that quality.

Last year we conducted a series of workshops with industry stakeholders to provide an overview of what BMW is aiming to achieve through use of qualitative assessment, and offer industry an opportunity to provide input on the intended approach. The feedback from these workshops has been taken into account in finalising BMW’s approach. There was significant support for the use of qualitative criteria.

If you have any comments on or questions about BMW’s use of qualitative criteria, you can contact BMW’s feedback officer by:

  • phone on 08 6551 2096
  • email:

How to submit a competitive tender to gain work with BMW

  • Submit a bid for tender by the due date and time.
  • Submit a complete tender addressing all the requirements contained in the request document released by BMW.
  • Submit up to three referee reports using BMW’s template, which you can access here.
  • In most cases, for contracts over $500,000, businesses need to:
    • be prequalified (a process by which BMW will assess the business’s technical and financial capacity to fulfill construction contracts)
    • meet our financial requirements, which means the business will be subject to a Business Risk Assessment
    • be a registered builder.
  • Understand BMW's policies and preferences that guide BMW's procurement decision making processes.

If a tenderer is unsuccessful and wants to know why, they may ask the project manager for a debrief.

How BMW evaluates tenders

There are three main guiding principles that BMW operates within when evaluating tenders.

  • In determining the best value for money, both cost and non-cost factors are taken into consideration..
  • Suppliers have fair and equitable access to opportunities.
  • BMW acts in a way that is ethical, honest and fair; and is able to publicly account for all decisions.

BMW aims to ensure that tenderers are kept informed of the progress of their submission at key stages of the tender evaluation process. Tenderers can expect to receive updates on the status of their tender when, or if, it is deemed non-compliant, undergoing further assessment, placed on hold, no longer undergoing further assessment, and when the contract is awarded.

Publication of tender prices

BMW will separately publish tendered prices for most works contracts over $250,000 approximately three days after a tender closes. To ensure confidentiality:

  • the prices are published in order from lowest to highest
  • tenderers' names are published in alphabetical order
  • BMW may deem it appropriate to not publish prices such as where it may risk breaching the confidentiality of tenderers

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