About Government Procurement
Government Procurement (GP) is responsible for the procurement function at a whole of government level. It provides strategic procurement advice to the entire WA public sector.
A one-stop-shop for all procurement functions and enquiries, GP leads the development and management of whole of government Common Use Arrangements (CUAs), state fleet leasing and disposal; and the planning, development and award of agency specific contracts.
It also manages the reforms around the Delivering Community Services in Partnership Policy, including implementing the policy by providing advice, education, common templates and direct support to both government and the not-for-profit sector.
Support is provided through analysis and advice via online systems like Tenders WA and Contracts WA; templates, reports and procurement training. Project assurance for major public sector projects is offered through the Gateway review process.
GP has four divisions dedicated to achieving its overall objectives:
A customer charter outlines our commitment to you.
Client Procurement Services (CPS) works closely with government agencies to assist them with their specific purchasing needs.
CPS facilitates the planning, and formation of agency specific contracts. CPS provides advice to agencies on a variety of topics including contract management.
The majority of CPS staff are physically located within the offices of major government agencies. Staff based in GP's head office to provide support to the wider team as well as general advice and assistance to other agencies with no in-house CPS staff.
CPS is divided into five teams (called clusters), each dedicated to a number of agencies. For further information see the Client Agency by Cluster list.
For contacts in the regions, see the Contacts for Regional Offices list.
The Contract Management Advisory Services (CMAS) team is also part of CPS and provides advice on contract management.
Contact CMAS via email: cmas@finance.wa.gov.au.
Return to top
The Funding and Contracting Services (FaCS) unit provides guidance and support to both the public and not-for-profit sectors on the implementation of the Delivering Community Services in Partnership (DCSP) Policy and the associated funding and contracting reforms.
At a practical level, the focus of the unit is to support capacity building of both sectors, to implement and respond to the procurement reforms by:
providing advice and assistance on the implementation and application of the DCSP Policy (including advice on procurement policy, practice and process requirements);
developing and maintaining a suite of standardised and simplified
procurement templates, including standard contract terms, conditions and reporting requirements;
coordinating and facilitating a range of
education and training initiatives (targeted at both sectors) to raise the awareness and understanding of the procurement reforms and to build the capacity of both sectors to respond to the changes;
monitoring the implementation of the DCSP Policy and reviewing line agency procurement capability and compliance (with supply policy requirements);
providing direct support to government agencies to help develop procurement strategies and capabilities;
reporting to Government and the Partnership Forum* on the implementation of the DCSP Policy and identifying key issues for consideration; and
facilitating dispute resolution processes and investigating procurement related complaints from the not-for-profit sector.
* The Partnership Forum is a joint public-community sector working group responsible for addressing issues of mutual concern, with a view to achieving beneficial outcomes for both sectors and for the Western Australian community. The Partnership Forum comprises equal numbers of public and not-for-profit sector leaders and reports to the Premier on major issues.
Return to top
Procurement Systems and Standards (PS&S) works in partnership with all of Government Procurement's directorates as well as government agencies and private enterprise.
PS&S has three teams:
Procurement Systems delivers and maintains government systems such as Tenders WA, Contracts WA and their associated inclusions, and internal programs like CDMS.
Procurement Policy and Practice Improvement provides policy and practice advice, and procurement education services. The team produces and maintains a range of contracting templates and guides for use by government buyers and suppliers. These templates reflect best practice in procurement and are updated regularly.
Training and educational programs are available to both government buyers and private enterprise. The purpose of these programs is to increase procurement knowledge and awareness.
Business Analysis and Development undertakes data analysis and provides whole of government and agency reporting. It also provides support for GP through the development of business initiatives which emphasise stakeholder engagement. The team also supports events and publications.
It also provides support for GP through the development of business initiatives which emphasise stakeholder engagement.
Return to top
Four areas make up Strategic Procurement Services:
Strategic Sourcing develops and manages Common Use Arrangements (CUAs). CUAs are whole of government standing offers awarded to a single supplier or panel of suppliers to provide goods or services commonly purchased by government agencies.
Providing a conduit service between government buyers and suppliers, contract managers ensure that CUAs run smoothly, changes are communicated clearly and expectations are met.
Contract developers work closely with agency representatives and industry experts to create Common Use Arrangements that meet the needs of most public sector buyers. They ensure CUAs accommodate for future environmental and technological advances that may occur over the life of contract.
ICT Sourcing provides a specialised service for agencies in the procurement of goods and services related to Information Technology and Telecommunications.
ICT Sourcing has dedicated contract managers and developers familiar with the specialised nature of IT and telecommunications goods and services.
ICT Sourcing develops and manages whole of government IT and Telecommunications Common Use Arrangements (CUAs), and provides contracting and tender services to government agencies.
ServiceNet is part of Government Procurement and delivers Internet Services solutions to government agencies, in particular in the areas of Internet Services, Data Centre, hosted solutions and Video conferencing. It manages a number of ICT contracts with industry, many of them based on the principle of aggregating the procurement of services in order to deliver lower-cost, standardised services to government.
Gateway is responsible for implementing the Gateway Review Process for project assurance of major public sector projects in WA. It provides training for senior executives to become Gateway reviewers and promotes the value of the Gateway program across Government.
Gateway participates in annual regional forums, which provide an opportunity for heads of Gateway units across Australia and New Zealand to share experiences and latest learnings.
State Fleet
State Fleet provides the Western Australian public service with passenger and light commercial vehicles.
The largest fleet operator in WA with approximately 11,500 vehicles under lease arrangements, the unit is responsible for the management and development of whole of government fleet contracts, fleet financing and fleet policy.
Not only does State Fleet purchase vehicles on behalf of agencies, it also disposes of them through contracted auction houses.
Return to top